Whether we are migrating to a new CMS or converting an old website with outdated technology, the step for evaluating CMS is essential thing. However, we should be aware that allowing IT people to become the sole decision maker when it comes in choosing CMS can be a bad idea. In the end, they will choose a geek-friendly CMS that may make it difficult for ordinary people to use it. CMS is essential a software application that’s built with a web-based programming languages, run from remote computers called servers and opened with web browsers. When choosing CMS, we should know that it should be appealing for users, not developers.
In the initial decision-making phase, non-technical and technical personnel should be included in the team. Although technical personnel are asked to choose a user-friendly system, they could still end up choosing something that is difficult for ordinary people to use. Throughout each subsequent phase, all members of the team should have direct involvement. The point being that the whole team should make sure that the CMS will be easy to use. End-users capability and requirements need to be defined clearly. It is a mistake to choose CMS based on requirements of the technical team.
Non-technical members of the team should make sure that the workflow and admin interface of the CMS are easy enough to understand. Conversely, if we exclude the technical team, the non-technical team will be clueless about things that they need to choose and how they should implement a CMS. Either way, it is much easier for all members of the team to work as a united front, instead of working separately. Without good teamwork among the team, it could take much longer for a CMS to complete. This could result in a significant loss of revenue. The whole team should find a balanced compromise.
Regardless of what CMS to use, the end result should be both scalable and robust. The team should make sure that the interface is easy to use and they are able to create engaging, brilliant content. It is often about making sure that users are able to achieve good day-to-day workflow. The staff should interact well with the website administration interface and users must be able to navigate through the layout very easily. Technical team is sometimes at odds with various pre-built platform, such as Drupal, Joomla and especially, WordPress. They may choose a more obscure type of CMS, due to specific reasons.
Technical team should understand that higher complexity isn’t always better and non-technical team should know that ease-of-use isn’t equal with higher productivity. Many large companies implement pre-built CMS systems, both in unmodified and modified forms.
Regardless of what CMS we use, we should have an internal team that can reconfigure the system and meet consumers’ needs. CMS may run almost daily and it is important to regularly apply security updates. Insisting on using highly customized CMS can be expensive, because there must be a long development phase to build the CMS from scratch.